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Five Critical Ways Design Systems Deliver Better User Experiences

Five Critical Ways Design Systems Deliver Better User Experiences

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When it comes to codifying the way your business or organization thinks, speaks, and acts on design — there really is no better format than a design system. It is fast becoming a go-to method for design organization & process that is rapidly superseding traditional design documentation. Additionally, it aggregates and showcases interactive elements with ease. There are many available resources that get into the specifics of what design systems contain and how they are built specifically, but you may be asking yourself as you conduct research – in what ways does a design system deliver better experiences for customers as users? In this article, we’ll take a look at five critical ways design systems do just that.

As we talk about design systems, it’s helpful to remember that we’re not just referring to a loose collection of visual design files that live on a hard drive somewhere inside your organization. A design system is a globally accessible platform of living, breathing user experience and user interface patterns that can adversely affect the customer experience of every digital product you create. 

1. Consistency

Your organization may have had challenges with design consistency in the past in one form or another. Some organizations may still be having issues resolving consistency. A grave problem with design inconsistency is a proliferation of confusion and extra work. Imagine if every time your design team was tasked with creating UX or UI that they had to construct from scratch without any guidance. That would require a tremendous amount of work! Design templates are a step in the right direction, but it may still take significant time and work to piece things together while referring to instructions. That is assuming that instructions are provided by whoever created the template, which is not always the case. Additionally, instructions may vary from designer to designer, often without a shared language, creating more inconsistencies.

Now, imagine your team had a universally accessible design resource with ready-made materials that covered a plethora of different use-cases; providing the means to assemble things quickly — all with clear, concise, and most importantly, organization-approved instructions. Instead of taking a few days to go from concept to prototype, it could potentially take a few hours. This is what it’s like to have a well-defined design system in place.

Screenshot of Base Web by Uber
Base Web by Uber, a design system for creating consistent web products

Design systems create consistency, ensuring that your organization utilizes the same design elements and associated language fluidly across the organization. Ultimately, yielding an output that accommodates your customers’ expectations. Instead of a fragmented, disjointed experience, it feels like a natural extension of your organization.

2. Efficiency

Having a consistent design approach immediately renders efficiencies for how your design team works and functions on a daily basis within your organization. Instead of being at capacity with one project or product that requires substantial time and brainpower, multiple design streams can evolve concurrently. The arduous task of creating the design patterns and components has already been completed. It is also much easier to enlist additional help if your design team reaches capacity. Minimal allocation of resources is required for onboarding new individuals. The platform informs and educates new individuals, allowing them to quickly assimilate and begin contributing.

It’s important to note that design teams are not the only collaborating alliance that benefits from having a well-defined design system in place. Efficiency in development teams evolves naturally when common design-related questions can be answered without interrupting your design team’s workstream. Commonly utilized user experience and user interface patterns and components can easily be augmented with design and development requirements, including features such as code values and user stories.

Screenshot of Fluid UI by Microsoft
Fluid UI by Microsoft, a design system containing a React-based front-end framework

When a design system is comprehensive and thorough, efficiency is accentuated. This naturally brings us to the next critical way that design systems can deliver better user experiences – quickly and efficiently modernizing all of your organization’s digital products.

3. Modernization

Some organizations may have one central digital product as its primary focus. Others may have entire suites of different products serving different audiences and needs. Regardless of which is in play at your organization, having a well-defined design system that catalyzes modernization is a valuable benefit. As your business evolves over time, it is essential to be able to quickly pivot and adapt to market changes in real-time; be able to effectively address the emerging customer expectations. There are two common use-cases of modernization. One involves bringing an aging digital product up to modern standards. The second use-case of modernization is being able to quickly address critical changes in how your digital products are providing the intended services.

Screenshot of West Virginia University's design system
West Virginia University’s design system, which is continually evolving to meet new needs

In the first example of modernizing an aging digital product – it may take time to address this in its entirety. If your design team is focused on updating one area at a time, design systems can help by compiling newly defined patterns and components as they are produced, making the build-out process easier to perform as time goes on. Once the digital product is fully up-to-date, it becomes a go-to resource for its continual evolution for both design and development teams.

In the second example for modernization, let’s say your digital product leverages third-party solutions for essential customer functions, such as WordPress plug-ins for standard websites, or integrated digital product platform services such as Pendo. If for some reason the third-party solution no longer becomes viable – the cost is too high or the core feature-set changes – you need to be able to pivot quickly to address the critical functionality your customer expects. Design systems document the critical details of what has been created so that similar third-party services can be sourced and adapted to, or if time and cost is no object – created from the ground up internally.

This all leads to a very important benefit from having a well-developed design system in play in your organization – a consistent, efficient, and modern approach to brand standardization.

4. Branding

Every digital product your organization creates is a direct extension of your brand and business, and this is what your customer is critically judging you on each and every time they use it. If your digital product looks and feels like an assembled amalgamation of multiple disparate products and functions – to them it can be a reflection of how you conduct business and signal a lack of care for their experience.

It’s far easier to avoid this when you have a design system in place, because aside from ensuring that UX and UI patterns and components are consistently and efficiently utilized, these design systems can also address and stress the importance of properly integrating brand standards. This could make or break the experience a customer has with your digital products.

Branding is not just logos, colors, and look and feel either. Branding includes core values, your market position, and your value proposition. These serve to create examples of real-world use by way of well-thought-out voice and tone guidelines. Within many organizations, these critical brand aspects are often served up in different sets of documentation intended for different audiences, and therefore do not get passed on to everyone working on a project or product.

Screenshot of Audi's design system
Audi’s design system contains a combination of brand guidelines as well as UX and UI guidelines

The fallacy in disseminating brand information in this way is that the design teams (and by proxy development teams) do not see the whole picture. Alignment is key to ensuring that each and every member of your team across the organization regardless of function understands the nature and importance of your business and how this serves to function as a mirror of it to your customers. With proper alignment, teams can better understand how to design for the future, helping to evolve and modernize the design system through refined future functionality.

5. Functionality

Perhaps one of the more interesting and valuable benefits to having a well-crafted design system is the evolution of the “proof of concept” prototype. Made possible with coded design systems, your organization can quickly ideate and express design ideas with minimal effort that act almost like real coded environments, and without the need to require development up-front in the process.

Traditional prototyping involves design teams cherry picking elements from a static design system. These design elements are manipulated by the UX/UI designer upon the page or screen environment and put into motion by the use of web-based platforms that operate with “hotspots” imposed on static images output by the design program, i.e. PNG or JPEG files. This hotspot is essentially a fixed position that triggers a limited number of available functions and through smoke and mirrors creates the illusion of basic interaction within a digital environment.

With a coded design system, made possible with UX/UI design tools such as UXPin, prototyping is no longer limited to just hotspots but UX/UI designers can pull actual coded elements from a design system that include common core functionality such as name fields, drop-down menus, input areas, and more. Instead of a flat prototype experience, they become rich areas of interaction and ripe for user testing to prove viability and garner feedback. Not only is consistency and efficiency at play, but a modernized branding experience can now be more fully functional for the audiences giving their first impressions.

Screenshot of UXPin
Screenshot of UXPin
Example prototype output directly from UXPin

What does my organization need to take on the creation or evolution of a design system?

After reading all of this you may be inspired and wanting to know exactly how you can begin to realize these benefits. An upcoming insight article will focus and address exactly that, so don’t forget to subscribe to our insights emails. We also highly recommend reading up on design strategy, and how to identify which design system approach best fits your current digital product strategy. If you or your organization have questions about design systems, or need further information or consultation on how best to begin thinking about implementing or refining a design system we’d love to talk.

At Emerge, we believe in co-creating with incredible people. This is one of our core values, and it comes out in the work that we do for our clients each and every day.